Developing and manufacturing new products in China, especially if they’re customized, is not an easy task.

Many new products being launched using crowdfunding platforms such as Kickstarter have delays – in some cases, they are more than 6 months late. (See the typical delays we have observed here.)

Actually, delays have to be expected if the business founders have no prior experience of manufacturing in China. Unless they get really lucky and pick a supplier that happens to be a very good fit and to complement the founders’ weaknesses, there are just too many opportunities for mistakes.

So, how can a company minimize delays, and even save time between the start of development and the shipment of the first batch? Here are the three most important things you can do to this end.

The three key ways to minimize delays when developing new products in China

1. Pick the right manufacturing partner

We have found that the factory’s size plays a large role. Let me explain why.

If the product is relatively simple and the projected order quantity is not huge, you will probably be better served by a company that employs 50 to 400 workers. Some Chinese factories are focused on just a few fabrication processes and on assembly and can deliver good quality.

If you go for a larger organization, they will be slower and less flexible. But they will be a better suit for complex product developments. They will have much larger resources and longer experience.

Another key element is the need to identify and vet the main supplier as well as a backup. If you start from scratch, this step might take you 2-3 months.

By tapping into the network of a local agency, you might be able to skip it and save a substantial amount of time – not to mention, it reduces risks a lot if that recommendation is indeed well suited to the project.

2. Send someone on site (in the factory) to speed things up

Have someone on site during sampling and then at certain phases of production. It brings several benefits:

• It allows for instant feedback on progress
• It allows you to identify any problems as early as possible, which then gives you the opportunity to work with the supplier on correcting those issues as they happen (not 2 weeks after, when the engineers have forgotten half the details of what they did).
• It puts pressure on the factory staff to “just do it now”. When someone shows up at their door, your project becomes more pressing than the 100 unread emails in their inbox and the 20 WeChat messages from other customers.

An example of how this works would be sending an engineer at the supplier’s factory during sample preparation. The engineer could review the samples and make a decision instantly if changes are required, or sign off the samples as approved on the spot. This saves one or two weeks on the overall project plan by not having to send the samples to your office, you then reviewing the samples and providing feedback, and finally, the supplier taking action.

Remember, Chinese manufacturers can get excited quickly by a new project but can lose their interest and start to focus on another project just as fast. Keep the pressure on and avoid dead time!

3. Spend time planning and evaluate potential shortcuts

Plan the complete project. Include all the steps that will be necessary, and then assess where shortcuts might make sense.

First, work on planning. There are now many software solutions that can help you draw a project plan and then show it visually as a Gantt chart. It can be pretty but don’t stop here.

Make it S.M.A.R.T. Communicate with the different parties what they are expected to do, by what date. Then stay on top of it. Micromanage it. That’s how you will notice that a schedule is starting to slip, and that’s how all parties will understand that timing is VERY important.

Once the plan is laid out, look at each step and ask yourself, ‘is it worth the risk, or the extra cost, to take a shortcut here?’

Here are three examples of shortcuts.

• Some laboratory tests can be done later – maybe it is fine to do them on the production batch only, and not at all on the development samples. The risk is clear: what to do if production is not compliant?
• Instead of doing a small pilot run before mass production is launched, have the factory make a bigger batch. It means many issues will be discovered during that first batch, and many components might have to be scrapped as part of a repair/replace operation.
• You might decide to work with some suppliers that are not desirable for the long term and then switch to them later (once they are ready). This is usually an approach taken with regards to component suppliers, but sometimes also with the assembly & packing factory.

Keep in mind the risks associated with these shortcuts!

There will be times when trying to go faster just does not work. A poor decision can add delays to your project.

For example, one customer was looking to carry out FCC tests for approval of a Bluetooth product. One of the international testing laboratories provided a quotation with a deliverable of four to five weeks. The customer was keen to get this completed quicker, so we found an alternative lab who quoted one to two weeks. The customer was warned about the risks, but went with this lab and ended up paying twice as much (rush fee)… And in the end, it took six weeks to complete!

A new product development will always come with unknowns and risks. The more complex the project, the more delays and cost overruns can be expected. You can count on this rule!

However, the good news is that there are solutions to mitigate risks. Add some process (plan in details, stay on top of what happens), work with the right partner, and make calculated bets.

Are you designing, or developing a new product that will be manufactured in China?

Sofeast has created An Importer’s Guide to New Product Manufacturing in China for entrepreneurs, hardware startups, and SMEs which gives you advance warning about the 3 most common pitfalls that can catch you out, and the best practices that the ‘large companies’ follow that YOU can adopt for a successful project.

It includes:

• The 3 deadly mistakes that will hurt your ability to manufacture a new product in China effectively
• Assessing if you’re China-ready
• How to define an informed strategy and a realistic plan
• How to structure your supply chain on a solid foundation
• How to set the right expectations from the start
• How to get the design and engineering right

Just hit the button below to get your copy (please note, this will direct you to my company Sofeast.com):