1. What is a sampling plan?
A sampling plan allows an auditor or a researcher to study a group (e.g. a batch of products, a segment of the population) by observing only a part of that group, and to reach conclusions with a pre-defined level of certainty.
In this article I cover these cases in-depth (hit the links below to skip to the relevant section):
- The buyer wants to follow the most common plan to inspect a supplier’s batch of products
- The manufacturer implements a continuous sampling plan, as products come out of the production process
- An ‘acceptance on zero’ plan is implemented
You can also watch this post as a video slideshow:
If you’d like to download the slides and keep them for future reference, please get them here.
What is random sampling?
In most cases, units from the group (or ‘population’) are picked at random.
In a random sample, all units/parts have the same likelihood of being selected for inspection.
Is it always necessary to inspect/test a sample in order to draw a conclusion about an entire batch?
No, it is not. If you check 50 watches costing 200 USD each, it might make more sense to check all 50 of them, one by one.
In contrast, if you purchase 4 containers of Christmas balls costing 24 cents each, it makes no economic sense to check 100% of them! You need to work on the basis of random sampling.
2. Statistical sampling plans
If an inspector controls the quality of your products in China, he probably checks only a portion of the whole batch.
But how does he decide how many pieces to pick for his inspection? How does he decide what number of defective units is “too many”? And how certain is he to make the right decision, since it is based on his findings on a random sample?
Let’s say you decided to draw samples from a batch of products.
An unsophisticated approach to sampling often looks like this:
Take 10% randomly, and check these pieces.
- How can you make the link between this plan and your risk as the buyer (of accepting a batch that is worse than what you are willing to accept)?
- Let’s say you find 3% of the samples you picked are defective. You are left negotiating with the factory, with no previously-agreed rule to decide if they should take action (e.g. sort out the whole batch and set aside the issues).
To make this topic more lively and accessible, I made some “whiteboard-style” videos that you will find in section 3 (below).
But first, what is your situation?
3. Situation 1: You buy a batch of products and you want to use the most common sampling plan
The most popular plan was developed by the US Department of Defense, and was formalized in standards MIL-STD 105E, 2859-1, and ANSI Z1.4. Many people call it an “AQL inspection”.
I described it in this in-depth article about the AQL. And I made a rather in-depth video about the way it works, its risk implications, and its limitations:
If you purchase some products from overseas suppliers, they will probably refer to this approach. And, if they are not familiar with any other type of sampling plan, you should probably stick with it.
4. Situation 2: You are a manufacturing organization and you want to follow good practices
Manuel E. Peña-Rodríguez wrote an article about this in Quality Progress April 2018. He makes a distinction between three stages:
a) Incoming inspection — you need a cost-effective way of checking a number of batches. An “AQL inspection” works well (see section 3 above).
b) In-process control — the approach here is usually a combination of:
- Process controls (e.g. a C or P control chart) — this is outside the scope of this article.
- Product controls (e.g. a continuous sampling plan) — we cover it below, in section 4.2.
c) Final inspection — you still want a filter here, in order to stop batches that still have defects. The right approach depends on your situation:
- If you are in general consumer goods, setting AQL limits a bit tighter than what your customer would select is often a “good enough” solution (see section 3 above).
- If you can’t afford to ship even a few defective goods, an acceptance on zero plan makes more sense (see section 4.3).
Now let’s look at each type of plan outlined above, one by one.
4.1 Incoming QC: Acceptance sampling plan based on MIL-STD 105E, ISO 2859-1, ANSI Z1.4
If you purchase batches of products from an external company, and those batches are made in a continuous or semi-continuous manner with no changes in process or components, it does make sense.
If you are curious about the way the statistics behind this plan work, you can watch this video:
Statisticians have given us many variations on this plan. Let’s look at two of these.
a) How many times are samples picked?
- I am guessing that, in more than 90% of cases, a “single stage” approach is followed. It means a certain number (n) of pieces (n) are drawn and inspected. That number n depends on the size of the batch and on the inspection level. If the number of defects is under the AQL limit, the result is passed.
- A “double-stage sampling plan” is a bit more efficient. The inspector would start by taking a smaller number of sample (n1). If the finding is not clear (not very good, not very bad), more samples are picked.
- There are also multiple and sequential plans. They are more complex and require more administrative follow-up, but they are even more efficient.
b) Is every batch checked?
- Again, I am guessing that in over 90% of cases the buyer decides to check every single batch. When a batch is not checked, this decision is not derived from statistical rules.
- A skip-lot plan, in contrast, allows the buyer to inspect only a fraction of the batches, based on past performance. The way to decide when it can apply, and what the fraction should be, is similar to that which I’ll describe in section 4.2.
4.2 Continuous sampling plan (MIL-STD-1235B)
This approach makes sense when these conditions are met:
- Inspection is quick and results are known very fast
- No destructive test is involved
- Product quality is known to be relatively stable
- Products are identical (same materials going through the same process under the same specifications) — they can be made in a continuous flow or in batches
I made a video to explain how it works:
It consists of several phases:
- In the beginning, each piece is checked (that’s “100% check” or “screening”).
- After a certain number of pieces were found satisfactory, only certain pieces are checked randomly (that’s the “sampling”).
- If a piece is defective: back to screening.
- If screening lasts for a long time (meaning defective units are often found), the priority is to improve the process and/or to set up testing at the source to catch issues immediately.
It is summarized in this flowchart:
(Source: Quality Progress)
Here again, statisticians have given us many different flavors. I only covered the most common type of continuous plan (CSP-1). It might not fit your situation (for example, too many samples to check), and the MIL-STD 1235B standard might offer something more suitable.
5. Situation 3: You want to implement an ‘Acceptance on zero’ sampling plan
Some importers, who are sensitive to legal litigation by their customers or who have high-quality standards, accept batches only if no defective unit is found. This is common in industries such as automotive or pharmaceutical.
In some cases, the producer itself adopts this type of approach for its outgoing quality control. One big advantage is the fewer samples need to be checked. In principle, it only makes sense if the process has a capability index (Cp) of at least 1.67. (In simple terms, the key characteristics of the product are measured and they fall within the specifications in the vast majority of cases.)
Here also, I shot a video where I explain this based on an example.
What are the differences between the traditional acceptance plan (ISO 2859-1 / ANSI Z1.4)?
- There are no inspection levels.
- Rejection is always as soon as 1 defective unit is found.
6. A few other types of sampling plans
I can’t cover all types of sampling plans used for quality control purposes. But here are three others.
- I only covered plans “by attributes”, which classify the samples as either “non-defective” or “defective”. If a plan is “by variables”, it allows for a finer evaluation. For example, the length of the product is measured, and the exact findings are taken into account when a decision is made.
- A “rectifying” is applicable if the defects that are found can be corrected immediately. It takes into account the fact that the batch is of higher quality after the inspection… and, in case of inspection failure, the whole batch should be inspected.
7. Helpful resources
You can visit the excellent SQC Online website and get many of the numbers you will need.
And if you want more in-depth information about these plans, you should read Practical Acceptance Sampling: A Hands-On Guide.
If you like to base your approach on an ISO standard, the first step should be to read The Different Sampling Plans Contained in the ISO 2859 Series.
What do you think?
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Editor’s note: This post was originally published in 2012, and has since been updated in Dec 2018 to include new information and formatting.